Reliable records are needed by government to function effectively. They also provide important evidence of actions taken and decisions made by public officials, and allow government to account for its actions with regards to planning, communications, decisions and countless transactions involving and affecting citizens, other governments and private organizations

REQUIREMENTS

  • For Personal, Request and Project Proposal:
    • Letter (1 Original)
    • Proposal (1 Original)
  • Kindly include the following information if applicable: 
    • Full name
    • Address/Department
    • Contact details

WHERE TO SECURE

  • Client

    STEPS

    AGENCY ACTION

    FEES TO BE PAID

    PROCESSING TIME

    PERSON RESPONSIBLE

    1. Submit the letter to the receiving area of City Mayor’s Office and wait for the notification of the status of the request

    1. Review the type of transaction/and completeness of letter submitted. Log, control and forward the letter to the office of City Administrator

    None

    10 minutes

    Administrative Aide VI


    City Mayor’s Office

    1.1. Evaluate the letter request after receiving the letters with DTS instruction from the City Administrator for Mayor’s approval and appropriate action

    None

    1  day

    City Government Department Head I/

    City Mayor

    1.2. Forward letter to City Administrator’s Office once signed and approved

    None

    2 minutes

    Administrative Aide VI


    City Mayor’s Office

    2. Receive the information on the request submitted

    2. Inform client on the approval of the request

    None

    2 minutes

    Administrative Aide VI


    City Mayor’s Office

    TOTAL:

    NONE

    1 DAY AND 14 MINUTES

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