The service intends to provide cash subsidy or grant to qualified individual or group beneficiaries that seek funding opportunities and financial support for various programs, projects and activities with public benefit or whose objectives are inherently public in nature. It particularly encourages individual or group efforts for the common good and emboldens constituents into actions imbued with public interest, especially those that focuses on identified beneficiaries or those which help cultivate the artistic abilities and inclinations of the members, participants and audience.
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
|---|---|
| For Individuals, Teams or Groups: | |
| Endorsement Letter from Punong Barangay or Head of School, Agency or Organization (1 Original) | · Personal (from client) · Sangguniang Barangay, School, Agency or Organization |
| For Agencies, Organizations and Associations: | |
| Project Proposal or Training Design (1 Original) | Academic Institutions, NGAs, NGOs, etc. |
| SEC, DTI, or CDA Registration (1 Original) | SEC, DTI or CDA |
STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
1. Submit all the requirements at the City Administrator’s Office | 1. Review the completeness of the documents | None | 1 minute | Administrative Aide II City Administrator’s Office |
1.1 Assign transaction tracking number to the letter of request | ||||
1.2. Log the transaction to the Record Book | ||||
2. Wait to be called in | 2. Encode the transaction details to the Document Tracking System (DTS) | None | 1 minute | Admin. Officer V City Administrator’s Office |
3. Introduce self and submit for interview | 3. Interview the client | None | 5 minutes | City Administrator City Administrator’s Office |
3.1. Review the urgency of the request and authenticity of submitted documents | ||||
3.2. Determine whether the proposed program, project or activity has public benefit or inherently public in nature | ||||
3.3. Attach approval slip to letter of request with instruction to check the appropriate amount of assistance | ||||
4. Wait for the amount of assistance to be determined | 4. Check the appropriate amount of assistance to be extended (based on the SP-Adopted Financial Assistance Guidelines) | None | 1 minute | Admin. Officer V City Administrator’s Office |
5. Wait for the determined amount of assistance to be indicated in the approval slip | 5. Indicate amount of assistance to the approval slip | None | 1 minute | City Administrator City Administrator’s Office |
6. Wait for the letter of request to be scanned and uploaded to the DTS | 6. Scan the letter of request, together with the attached approval slip | None | 1 minute | Admin. Officer V City Administrator’s Office |
6.1. Upload the scanned copies to the Document Tracking System (DTS) | ||||
7. Proceed to the City Mayor’s Office to get instruction on when to return back to get claim stub for cash assistance | 7. Forward the approved request with the attached approval slip to the City Mayor’s Office for preparation, printing and processing of voucher for payment of cash assistance | None | 1 minute | Administrative Aide II City Administrator’s Office |
(Note: Approved request entitles the client/s to get the amount of assistance as indicated in the approval slip) | ||||
TOTAL: | NONE | 11 MINUTES | ||
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